# How Vincero Hit 100% On-Time Filing After Switching to Kintsugi

Canonical: https://trykintsugi.com/customers/vincero

[Vincero Collective](https://vincerocollective.com/) designs engravable
watches, jewelry, and eyewear meant to commemorate life's defining moments,
backed by a lifetime guarantee and a customer base of over 500,000 worldwide.
Selling primarily direct-to-consumer through Shopify, the multi-million dollar
ecommerce brand has scaled into a genuine multi-state sales tax operation,
filing across 39 states. But for years, that scale outpaced the tools Vincero
used to manage it. Since switching to Kintsugi in May 2025, Vincero has gone
from receiving 15-20 late filing notices a month to zero. With Kintsugi,
they’ve experienced 100% accuracy and timeliness of filings for 16 straight
months.

## When Spreadsheets and Legacy Providers Don’t Work Out

Before Kintsugi, Vincero spent roughly four to five years with Avalara before
moving sales tax compliance in-house with their accounting firm's sales tax
arm, the same firm that handled their year-end accounting. It seemed like a
natural consolidation on paper, but in practice, it meant no technology at
all.

"They sent over a spreadsheet at the end of every month," said Aaron
Hallerman, co-founder of Vincero. The agency pulled data from Shopify,
calculated what was owed across roughly 40 states, and filed manually in each
state's portal. There was no dashboard, no real-time visibility, and no easy
way to confirm a filing had actually happened.

The gaps showed up in two costly ways. First, the agency wasn't fully aligned
with Vincero on what was actually being collected versus what was owed, which
led to under-collection in some states and a quiet loss of margin. Second,
filings were consistently late. "We would get fifteen to twenty notices almost
every month," Aaron said, describing state notices flagging missing or overdue
filings. Reconstructing what happened meant digging through email threads
instead of checking a live system.

## Finding a Modern Alternative

Vincero's search for a new provider started close to home. Aaron asked other
founders in his network before evaluating Kintsugi alongside Numeral and one
other competitor.

"When you're doing a demo, it's hard to figure out if people are actually
trustworthy," Aaron said. What tipped the decision was direct referrals to
Kintsugi from other brands that were already customers, people who could
speak specifically to accuracy, timely filing, and service quality, the things
a sales demo alone can't prove. Kintsugi won on trust and experience, and
Vincero ended up saving money on top of it.

Vincero's evaluation criteria were straightforward: a real dashboard was
non-negotiable, timeliness and accuracy needed to be provable rather than
promised, and the level of service had to hold up once they were a customer.

## Onboarding and Registration

The Shopify integration was seamless, and the process of registering in new
states was straightforward with Kintsugi handling all the legwork and avoiding
any pitfalls. Kintsugi's dashboard flagged when the company was approaching or
had crossed a new nexus threshold. From there, Aaron reviewed the alert,
confirmed company information, and Kintsugi handled the rest. "It was
extremely seamless," he said.

## From 60% Accuracy to 100%

**The clearest result is the disappearance of state notices. In 16 months
with Kintsugi, Vincero has had zero missed or late filings.** Any notices that
still arrive trace back to periods before May 2025, and Kintsugi has taken on
resolving that legacy back-tax cleanup as part of the relationship, even
though it predates the partnership.

By Aaron's own estimate, the previous agency was filing accurately roughly 60%
of the time in a given month. **Kintsugi has been consistent at 100%.**

The time savings compounded from there. At the start, Aaron manually reviewed
and approved filings in Kintsugi each month, which was straight forward and
still only took 10-15 minutes. And then after building confidence in the
numbers, Vincero quickly moved to auto-approval, and **Aaron now checks in
only when Kintsugi flags something or roughly once a quarter to confirm
totals.**

**Mission accomplished → Helping our customers spend very little time and
mindshare on sales tax! We’ve got it handled for you.**

## Results at a glance:

🔷 Zero missed or late filings across 16 months, up from an estimated 60%
monthly accuracy rate with the previous provider

🔷 15-20 state notices a month, eliminated entirely

🔷 Registration and nexus threshold monitoring now handled proactively through
dashboard alerts

🔷 Manual monthly review time cut down to just quarterly spot checks

**"Kintsugi has made handling sales tax so much easier," Aaron said. "Kintsugi
is the modern approach to sales tax, and support has been awesome as well."**