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The Ultimate Guide To Missouri Sales Tax

Welcome to our handy guide on Missouri sales tax. We'll walk you through everything you need to know, from the specific sales tax rates in different counties and cities across Missouri to answering some of the most common questions. Plus, we'll guide you on how to efficiently collect and file your sales tax in Missouri.

Sales Tax Rate

4.225%

Local Rate?

Yes

Website

Missouri Department of Revenue

Sales Threshold

$100,000

Tax Line

(573) 522-1722

Transactions Threshold

NA

What is Nexus?

You'll need to collect sales tax in Missouri if you have nexus there. There are two main ways that sellers can be tied to a state when it comes to nexus: physical, or economic.

Physical nexus means having enough tangible presence, or activity in a state to merit paying sales tax in that state.

Economic nexus means passing a states' economic threshold, for total revenue, or the number of transactions in that state.

Calculating Nexus in Missouri

Physical Nexus

You’ve got physical nexus in Missouri if your business has a real presence there. This can be through:
  • Owning or leasing a place like an office, warehouse, or store
  • Having employees in the state
  • Keeping inventory in a Missouri warehouse, even if it’s not yours
Participating in trade shows or making sales face-to-face in Missouri

Economic Nexus

Economic nexus comes into play when your sales in Missouri hit a certain level, regardless of physical presence. Since January 1, 2023, Missouri’s rules say you’ve got economic nexus if:
  • Your business makes over $100,000 from selling tangible personal property delivered into Missouri in the previous or current calendar year

Affiliate Nexus

Affiliate nexus in Missouri happens when your business partners with a local company or person to boost sales. This includes:
  • Contracts with Missouri affiliates for customer referrals in exchange for commission
  • Using a local company for services like repairs, maintenance, or delivery

Click-Through Nexus

Missouri hasn’t explicitly mentioned click-through nexus in its sales tax laws. But, a strong affiliate relationship with a local company could create an affiliate nexus, as we mentioned earlier.

Marketplace Nexus

Marketplace nexus is for those using platforms like Amazon, eBay, or Etsy to sell stuff. Since January 1, 2023, Missouri requires these marketplace facilitators to collect and send in sales tax on behalf of sellers if their sales into Missouri go over $100,000 in a year.
Did you know logo

Admission to haunted houses is tax-free. Missouri’s treat for your Halloween tricks.

Sales Tax Registration in Missouri

How to Get Your Missouri Sales Tax Permit

To get your Missouri sales tax license, just follow these steps:
  1. Check Your Nexus: Remember, you need a connection or presence in Missouri that requires you to collect sales tax. Look back over the different types of nexus to see if your business fits.
  2. Gather Your Info: Before starting your registration, pull together everything you'll need. This includes your federal Employer Identification Number (EIN), your business's structure, legal and trade names, addresses, and the personal details of all the owners or responsible parties.
  3. Register Online: Head to the Missouri Department of Revenue's website and find the Missouri Tax Registration Application. Fill it out with all the necessary details about your business and its activities in Missouri, then submit it.
  4. Get Your License: After you send in your application, the Missouri Department of Revenue will take a look. If all's well, they'll give you a sales tax license. You'll need to display this license in your business.
  5. Set Up for Collecting Tax: With your license in hand, get your sales systems ready to collect the right sales tax for each sale in Missouri.
Stick to these steps and you'll be all set with Missouri sales tax.

Cost of Registering for a Missouri Sales Tax License

Great news: It doesn't cost a thing to register for a Missouri sales tax license. The state doesn't charge for issuing this license.

Federal Tax ID for Missouri Sales Tax License

Yes, you do need a Federal Tax ID Number (EIN) for your Missouri sales tax license. This number is like an ID for your business when it comes to taxes. If you don't have one yet, you can get it from the IRS online.

Other Missouri Registrations to Consider

Depending on what your business does, there are a few other places you might need to register:
  • Missouri Secretary of State: For corporations, LLCs, and other formal business structures.
  • Missouri Department of Labor and Industrial Relations: If you have employees, for things like unemployment insurance and workers' comp.
  • Missouri Division of Alcohol and Tobacco Control: If you're selling alcohol or tobacco, you'll need additional licenses here.

Guide to collecting sales tax in Missouri

Is Missouri an Origin or Destination Sales Tax State?

Missouri operates on a destination-based sales tax system. This means you'll calculate sales tax based on where your Missouri customer is located, not where you're selling from. So, you'll include state, county, city, and special district taxes for the customer's address.

What Sales are Subject to Sales Tax in Missouri?

In Missouri, you're generally looking at sales tax on tangible personal property and certain services. Here's what usually gets taxed:
  • Tangible items like furniture, clothing, electronics, and home goods
  • Rentals or leases of tangible personal property
  • Services like installation, repair, or maintenance of tangible personal property
  • Telecommunication services
  • Admission fees to entertainment or recreational venues

Is Software as a Service (SaaS) Taxed in Missouri?

As of now, SaaS isn't taxed in Missouri. Since it's not delivered physically, it doesn't count as taxable under Missouri's rules.

What is Exempt from Missourine Sales Tax?

Missouri has a bunch of exemptions for sales tax. Some common ones are:
  • Sales to government entities
  • Sales to nonprofit organizations
  • Prescription drugs and medical devices
  • Grocery items
  • Educational materials sold to schools

Who is Eligible for Missouri Sales Tax Exemptions?

Those who can typically skip out on sales tax in Missouri include:
  • Government bodies (federal, state, local)
  • Nonprofits recognized under Section 501(c)(3)
  • Schools, colleges, and universities
  • Hospitals and healthcare facilities
  • Religious organizations

What To Do If Your Customer is Exempt from Sales Tax in Missouri?

Got a customer who doesn't have to pay sales tax? You'll need to grab a valid exemption certificate from them. Missouri has a Form 149 for this. Keep a copy of this form with your records, just in case the Department of Revenue checks in.

What if You Lose a Missouri Sales Tax Exemption Certificate?

If you lose an exemption certificate, reach out to your customer for a new one ASAP. If you can't get a replacement, you might be on the hook for the sales tax if audited. To keep things smooth, maintain organized records of all your exemption certificates. Going digital can also help prevent losing these important docs.
Did you know logo

However, Missouri taxes admission to places of amusement. Fun comes with tax.

Steps for Filing a Missouri Sales Tax Return

Missouri has different filing schedules based on how much sales tax you're collecting:
  • Monthly Filing: Collect over $500 in sales tax per month? You’ll file and pay each month. Your due date is the 20th day after the month ends.
  • Quarterly Filing: Collecting between $50 and $500 a month? You’re on a quarterly schedule. File and pay by April 20, July 20, October 20, or January 20, depending on the quarter.
  • Annual Filing: If you’re collecting less than $50 a month, you’ll file annually. Your due date is January 20 of the following year.

What If a Filing Date Falls on a Weekend or Holiday?

If your Missouri sales tax filing date falls on a weekend or holiday, you’re in luck. You get an extra day, as the deadline is pushed to the next business day.

How to File a Missouri Sales Tax Return

Filing your Missouri sales tax return is pretty straightforward. Here’s what you do:
  1. Get Your Sales Info Ready: Before starting, make sure you have your total sales, taxable sales, and collected sales tax ready.
  2. Log Into Your Account: Visit the Missouri Department of Revenue's website and log in.
  3. Select the Right Period: Once logged in, choose the correct filing period.
  4. Fill Out the Return Form: Enter all the required information, including a breakdown of sales and tax by jurisdiction for destination-based sales.
  5. Double-Check and Submit: Review your return for accuracy, then submit it.
  6. Pay Any Owed Tax: If you owe sales tax, you can pay via electronic funds transfer, credit card, or debit card through your account.

Penalties for Late Filing in Missouri

Missed a filing or payment deadline? Here’s what could happen:
  • Late Payment Penalty: Same deal here – 5% per month, up to 25%.
  • Interest: You’ll also pay interest on any unpaid tax and penalties, calculated from the due date until you pay up. The interest rate is set annually by the state.

Sales Tax Incentives in Missouri

Missouri’s got some incentives to encourage businesses to grow and invest:
  • Enterprise Zone Program: Tax credits and exemptions for businesses in economically distressed areas.
  • Enhanced Enterprise Zone Program: State and local sales tax exemptions for businesses that create jobs and invest in certain areas.
  • Data Center Incentive: Sales tax exemptions on equipment and machinery used in data centers.

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Top 5 Tips for Filing Sales Tax in Missouri

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