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The Ultimate Guide To Wyoming Sales Tax

Welcome to our handy guide on Wyoming sales tax. We'll walk you through everything you need to know, from the specific sales tax rates in different counties and cities across Wyoming to answering some of the most common questions. Plus, we'll guide you on how to efficiently collect and file your sales tax in Wyoming.

Sales Tax Rate

4.00%

Local Rate?

Yes

Website

Wyoming Department of Revenue

Sales Threshold

$100,000

Tax Line

(307) 777-5200

Transactions Threshold

200

What is Nexus?

You'll need to collect sales tax in Wyoming if you have nexus there. There are two main ways that sellers can be tied to a state when it comes to nexus: physical, or economic.

Physical nexus means having enough tangible presence, or activity in a state to merit paying sales tax in that state.

Economic nexus means passing a states' economic threshold, for total revenue, or the number of transactions in that state.

Calculating Nexus in Wyoming

Physical Nexus

You get physical nexus in Wyoming if you have a presence like a warehouse or office. The Wyoming Department of Revenue says you have physical nexus if you:
  • Have a business location in Wyoming.
  • Have employees or sales agents in the state.
  • Provide warranty repairs in Wyoming.
If you're doing any of these, you're expected to collect and pay Wyoming sales tax.

Economic Nexus

Economic nexus is about your sales level in Wyoming. It kicks in if you:
  • Make over $100,000 in sales or,
  • Have 200 or more transactions in the state in a year.
This applies even if you don't have a physical presence in Wyoming.

Affiliate Nexus

It's different from economic nexus, focusing on your business relationship in Wyoming. Examples include:
  • A subsidiary in Wyoming selling your products online.
  • An affiliate in Wyoming reviewing your products on a blog.
  • A Wyoming affiliate promoting your products on social media.
Not sure about affiliate nexus? It's wise to consult a tax advisor.

Click-Through Nexus

Wyoming doesn't have click-through nexus laws yet. You establish nexus either through economic or affiliate nexus, like hitting over $100,000 in sales or having an affiliate in the state. Stay tuned, though, as laws can change.

Marketplace Nexus

Marketplace nexus is about using platforms like Amazon. You have it if:
  • You make $100,000 or have 200+ transactions in Wyoming in a year.
  • You have a physical presence in Wyoming.
Marketplace facilitators must collect and pay Wyoming sales tax, even if the seller doesn't have a Wyoming tax permit.It's different from economic nexus. It's about using platforms to sell in Wyoming, not just your sales volume. If you're a marketplace facilitator selling in Wyoming, make sure you know these rules.
Did you know logo

Renting live animals in Wyoming is taxable, a nod to the state's ranching culture.

Sales Tax Registration in Wyoming

How to Get Your Wyoming Sales Tax Permit

Registering for sales tax in Wyoming is a breeze. Here's how to do it:
  1. Collect Your Info: Before you hit the Wyoming Department of Revenue's website, gather all your business details. You'll need your business name, address, contact info, Social Security Number or Federal Employer Identification Number (EIN), and your business entity type (like a sole proprietorship or corporation).
  2. Head to the WYIFS: The Wyoming Internet Filing System for Business (WYIFS) is your starting point. It's your digital gateway to Wyoming's sales tax world.
  3. Fill Out the Application: The online system will guide you, step by step, through your registration, just like following a trail.
  4. Submit and Wait: After you've entered everything, hit submit. The Department of Revenue will take it from there. Just be patient, like awaiting a peaceful Wyoming dusk.
  5. Get Your License: Once approved, you'll receive your Wyoming Sales Tax License. This is your go-ahead to start your business journey, so display it with pride.

Cost of Registering for a Wyoming Sales Tax License

Good news! Getting your Wyoming Sales Tax License is free, like the wild mustangs roaming Wyoming's landscapes.

Federal Tax ID for Wyoming Sales Tax License

Definitely. Your EIN is as essential as a lasso on a ranch. Sole proprietors can use their Social Security Number instead.

Other Wyoming Registrations to Consider

Your business journey might take you to other stops, like:
  • Wyoming Secretary of State: The first stop for new businesses. Here you'll file your formation documents and register your business name.
  • Wyoming Department of Workforce Services: Necessary for hiring employees. They cover unemployment insurance tax and workers' compensation.
  • Wyoming Business Council: Not a regulatory body, but a great resource for grants and loans.
  • Local City and County Agencies: For specific permits and licenses based on your location and business type.
  • Wyoming Department of Environmental Quality: Important if your business impacts the environment, like in manufacturing.

Guide to collecting sales tax in Wyoming

Is Wyoming an Origin or Destination Sales Tax State?

Wyoming uses a "destination-based" sales tax approach. This means you charge sales tax based on where your customer is located, not where you are. So, if you're shipping a product, the tax rate depends on your customer’s location.

What Sales are Subject to Sales Tax in Wyoming?

Sales tax in Wyoming covers a lot. Basically, you're looking at sales tax on the sale, lease, or rental of tangible items and certain services. This ranges from furniture and electronics to hotel stays and some labor services.

Is Software as a Service (SaaS) Taxed in Wyoming?

Wyoming generally doesn't tax Software-as-a-Service (SaaS). The rule here is simple: if there’s no physical product involved, like a CD or disk drive, it's usually not taxed. To get the nitty-gritty on Wyoming's take on sales tax for Software-as-a-Service, Platform-as-a-Service, and Infrastructure-as-a-Service, check out the Wyoming Computer Sales Services Industry Publication. It's a great resource for understanding these specific tax rules.

What is Exempt from Wyomingne Sales Tax?

In Wyoming, certain things escape sales tax. This includes some groceries, prescription drugs, medical equipment, and raw materials for manufacturing. Sales to nonprofits, schools, and government entities often skip the tax too.

Who is Eligible for Wyoming Sales Tax Exemptions?

Sales tax exemptions in Wyoming are typically for specific groups. Nonprofits, schools, governments, and businesses buying for resale often qualify.

What To Do If Your Customer is Exempt from Sales Tax in Wyoming?

Got a customer who's exempt from sales tax? You'll need to collect a completed exemption certificate from them. Keep this filed away as proof for any tax-exempt transactions.

What if You Lose a Wyoming Sales Tax Exemption Certificate?

If you lose an exemption certificate, it's like losing your hat at a busy event. Best to avoid it, but if it happens, ask your customer for a replacement and keep it on file. This helps you stay prepared for any audits.
Did you know logo

Wyoming exempts sales tax on groceries, but not on prepared food, keeping basic sustenance relatively tax-friendly.

Steps for Filing a Wyoming Sales Tax Return

The Wyoming Department of Revenue assigns your filing frequency—monthly, quarterly, or annually—based on your sales volume. Your sales tax filings are due on the last day of the month after your reporting period ends.
  • Monthly Filing: If you're collecting over $150 in sales tax monthly, you file and pay each month.
  • Quarterly Filing: Between $50 and $150 in monthly sales tax? Your filings are quarterly.
  • Annual Filing: Under $50 monthly in sales tax? You file annually.

What If a Filing Date Falls on a Weekend or Holiday?

No worries if the filing date lands on a weekend or holiday. The due date simply moves to the next business day. So, you can relax and enjoy your time off.

How to File a Wyoming Sales Tax Return

Filing your sales tax return is straightforward:
  1. Prepare Your Sales Records: First, gather all your sales data for the period—total sales, taxable sales, and collected sales tax.
  2. Log in to WYIFS: Head to the Wyoming Internet Filing System for Businesses (WYIFS) and log in.
  3. Select the Filing Period: Choose the correct period for your sales tax return.
  4. Fill Out the Return: The system will guide you through filling out your return.
  5. Review Your Return: Double-check everything before you submit, like prepping for a long journey.
  6. Submit and Pay: Once everything looks good, submit your return and pay any due tax.
Remember, file a return even if you had no sales; it's like a routine check-in.

Penalties for Late Filing in Wyoming

Missing a filing? You could face a $25 penalty or 10% of the due tax, whichever's more, plus 1% interest per month on the unpaid amount.

Sales Tax Incentives in Wyoming

Wyoming offers incentives, like a welcome rest spot on a long ride. These are to boost economic growth and include exemptions on manufacturing equipment, agricultural machinery, and energy production tools.

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Top 5 Tips for Filing Sales Tax in Wyoming

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